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special assignment
Meanings of special and assignment.
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(Definition of special and assignment from the Cambridge English Dictionary © Cambridge University Press)
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- Definition of special
- Definition of assignment
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A Day in the Life: Curriculum/SIS Teacher on Special Assignment
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Assignment to Special Duty
Policy contents, related information*, revision history*, policy information.
Assignment to special duty is the temporary reassignment of an employee from one position to another position in a different classification. Employees may be placed on assignment to special duty to temporarily replace an employee on leave of absence, to meet the needs of a special project of limited duration, or to staff a vacancy on an interim basis while recruitment occurs to fill the vacant position. Assignments to special duty shall not be of less than 30 calendar days duration nor shall such assignment exceed one year.
An employee approved for a special duty assignment to a position who assumes the majority of duties of such position shall be temporarily placed in that job classification and receive a salary commensurate with that which would be established under the Pay Rates policy.
In instances where an employee assigned to special duty assumes some but not the majority of duties of a position in a higher pay grade, Human Resources shall review the duties and determine the appropriate classification.
An employee who is assigned to special duty at a lower pay grade position shall retain their present salary.
When assignment to special duty has been completed, the employee shall return to the former position, pay grade, and salary. The employee shall receive any performance increase for which they became eligible and were recommended during the assignment, as well as any other salary adjustment which may have been granted to all employees in that classification.
306.0 Pay Rates-Hire, Promotion, Reclassification, Regrade
03/01/2023: Replaced Division of Human Resources with Human Resources .
* Please note that sections titled Frequently Asked Questions, Sources, Related Information, and Revision History are provided solely for the convenience of users and are not part of the official University policy.
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Home » Office of Curriculum » By Phase » PHASES 2 AND 3: CLINICAL » PHASE 3: Explore & Focus » Special Assignment Electives
Special Assignment Electives
Overview: Students interested in participating in an away rotation at an outside institution or facility have the opportunity to receive UW SOM clinical elective credit for their experience. Students can apply for away rotations through VSLO (or other avenues if the away rotation is not in VSLO), and once approved should use the Special Assignment Elective application below to apply to receive SOM clinical elective credit. Students may also use this application to receive SOM clinical elective credit for one-off clinical experiences offered at various hospitals/clinics within the WWAMI region. Instructions for both are listed below. Before students can receive UW credit, Special Assignment Electives must be approved by the department that administers the preceptor’s specialty for the experience (ex. FAMED electives cannot be approved by Internal Medicine). Summary of the away rotation process can be found here .
Please note: Special Assignment Electives must take place within the UW School of Medicine Clinical Calendar’s 12-week quarter and cannot overlap with breaks or extend into another quarter. Exceptions can be made on a case-by-case basis if a student is taking a 697 away clerkship at another LCME accredited institution. All Special Assignment Electives must begin on a Monday and end on a Friday. The University’s malpractice insurance does not cover students during away electives unless they are formally enrolled for credit at the University of Washington. Retroactive credit may not be awarded for any course or clerkship for which the student did not receive approval and register prior to taking the course or clinical clerkship or elective, including those taken away from the University.
Types of Special Assignment Electives
1. Away Special Assignment – 697s
- Outside of WWAMI region
- Clerkships generally follow the dates on the UW SOM Clinical Calendar, although special exceptions can be made.
- NOTE: An affiliation agreement is required between the UW and the institution if the site is NOT an LCME-accredited OR ACGME-accredited Residency for the program you wish to apply. Please contact [email protected] for additional details. You can check to see if a site is LCME-accredited here , and ACGME-accredited here .
2. WWAMI Special Assignment – 699s
- Within WWAMI Region
- Clerkship must follow clerkship dates on UW SOM Clinical Calendar (calendars linked here )
- Special Assignment electives at non-LCME accredited institutions or non-ACGME accredited Residency programs are permissible within the WWAMI region, and require additional application information.
Considerations for Approval
- Special Assignment Electives meet the SOM Clinical Elective graduation requirement and do not fulfill APC-S or APC requirements.
- A course which was previously passed may be repeated one time for credit to receive financial aid.
- Students cannot use Special Assignment Electives to take an established SOM elective during an off-calendar timeframe.
- Special Assignment electives require departmental permission and most clerkships require completion of required MS3/Patient Care clerkships. Permission to take clerkship is determined by the Department- please check with Department Clerkship Administrator for details.
- Special Assignment Electives cannot be used for research credits.
- If you decide not to take a Special Assignment Elective after you have already gotten approval and been registered you must inform the Site Director, appropriate Department Clerkship Administrator, Regional Administrator, and Registration to have the clerkship removed from your schedule.
See SOM Policy Page for full policy on Special Assignment Electives.
Application Process
Timeline for approval.
In order to ensure your application will be approved in time for your clerkship, please follow these guidelines for application submittal:
- Applications for electives at LCME* accredited institutions and ACGME** accredited Residency programs are due to SOM a minimum 2 weeks before the start date to allow for processing.
- Applications for electives at non-LCME accredited institutions or ACGME accredited Residency programs are a due to SOM a minimum of 2 months before the start date to allow for processing.
*Most university programs (ex. Stanford University Hospital) are LCME accredited, whereas private clinics and community-based programs (ex. Providence Sacred Heart Hospital in Spokane) are not. Check for LCME accredited schools here.
**You can check for ACGME Accredited Residency Programs here.
Additional Resources
- If you are interested in learning more about away rotations and what, if any, rotation is best for you, please visit the Career Advisor’s page on Away Rotations .
- If you need access to VSLO to see what away rotations are available, contact [email protected] to request. Access to VSLO is provided in Winter Quarter prior to the start of the following clinical academic year; contact the Registration Team for full details.
- Logistics on away electives process and needed documents can he found here .
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