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How to Organize a Working Group

Originally posted Mar 25, 2018

I’ve been running a lot of working groups as part of my consulting practice, leveling up product and engineering organizations .

“Working groups” is a hand-wavy term that can mean a lot of things; I use this term to describe a small group of people who come together with a common goal/deliverable , acting as representatives of the larger organization.

I’ve been doing a bunch of training on how to run working groups so that the folks I work with at various companies can also use this as a tool when I’m not around. What follows is the same training, but in a more shareable and bookmarkable blog post format!

Here are the components to running a successful working group:

Define ground rules

Choose and invite attendees, plan your agenda arc, communicate broadly.

Also check out my post on how to facilitate a working group meeting , with PLENTY of tips on what to do once you’re in the room together!

Ground rules are amazing. Here’s Paloma Medina’s tremendously bookmarkable Ground Rules 101 in which she says:

"Creating ground rules, or rules of engagement, is especially critical if the conversation territory is new or difficult... Without ground rules, infighting and 'splintering' (when the group divides into subgroups that don't trust each other) can spiral out of control."

I usually pick 3-5 ground rules that I use every time the same group meets for the same purpose, customizing them to the needs of the meeting. Here’s an example list of ground rules from the Architecture Principles Working Group I ran for Meetup:

For other meetings I lead where confidentiality and trust in the room is key, I’ll institute ground rules like:

Honestly, I recommend defining ground rules before you do anything else. They’re the foundation for all that comes afterward - you’ll want to choose attendees who will honor the ground rules, your deliverable may be shaped by them, your dissolution point may be shaped by them, etc.

And of course, you’ll use them once you’re facilitating the meeting !

Who participates in the working group is the other key part of a successful working group. The outcome of a working group, how quickly you get to it, and how inclusive it is all depends on your ground rules and your attendees. So choose carefully!

Here are characteristics I look for in potential working group participants:

Seniority ≠ Best Participant

The most senior people in your organization may not have the top three characteristics in that list. Choosing folks solely based on seniority or tenure probably won’t get you the behaviors in the room that are necessary for making progress on the working group’s mission.

That’s why being a subject matter expert is just one of five bullets; take a look around at who is modeling the behavior that you want everyone in your organization to emulate.

Document your list of characterics

By defining the characteristics of participants up front, you’ll have an easier time both selecting people, and defending those selections in the future when others ask you, “why wasn’t I invited” or why wasn’t I consulted ”.

As easy as it is to skip this step, I promise, don’t do it. Document your list of participant characteristics, because it’ll cause you more headaches in the future.

Send invites

When you’re ready to invite people to participate in your working group:

Here’s a handy template for inviting someone to participate that hits those notes:

Hi [Person]! I’m organizing [This Thing], and I’d like you to be a part of it! This working group’s objective is [This]. We are optimizing for [That]. I think this group should consist of folks who: [Traits] Would you be game for participating? It meets [this often] during [this time frame], and I estimate it’s [this many hours of work]. Please let me know by Friday, and holler with any questions!

Your working group might meet forever and ever, but I recommend first developing a statement about the deliverable or goal of your working group, and use that as a soft dissolution point. In other words, how will you know when this working group should end?

Here’s an example working group end goal, which clearly leads into the group dissolving:

Once this 5-week working group has shipped the Architecture Principles, it will dissolve. Everyone in Engineering will need to own these Principles (not just this crew!). This goal is a challenge to ensure the Principles delivered will serve our entire organization.

Sketch out the arc of meetings

What will you do during each meeting, and what will you need participants to do between each meeting? Define it early, write it down, and repeat it often to continue to reinforce your expectations. For example:

Each meeting will have a round-robin sharing component, a drafting/iterating component, and a homework component. Homework should be done before the next meeting (all one week apart).

Once you have that template to repeat for each meeting, you can build out more specifics for each week it meets. Here’s an example agenda arc from the Architecture Principles Working Group I ran at Meetup:

Five-meeting arc with high level agenda and homework

And yes, we really did ship the list of architecture principles in just five weeks. Stating and using ground rules, carefully choosing participants, and sketching out the process ahead of time all enabled us to hit our goal on time.

Coordinate room logistics & A/V

Save yourself (and your participants) headaches and wasted time. Identify what other stuff will be needed (A/V, food, a Slack channel, email group, etc.) for your meetings to run smoothly, and ensure they’re all ready to go before your first meeting.

Lastly, book an extra meeting day in case you need it. It’s better to have an extra week of conference room booked than to go without it and suddenly need to scramble for a room.

Working groups probably shouldn’t happen in secret. You’re probably working on delivering something that will affect a large group of people, and they won’t want to be surprised by it. I understand the instinct to keep this hidden until you’re sure you’re going to ship something - but, based on my experience, this is a terrible idea.

Get leadership buy-in, or at least give them a heads up. I often communicate an “FYI Update” to a Directors+ group as I get a working group ramped up - not to get their feedback or participation, but to reduce surprise.

Introduce the working group concept in email or other medium to your broader organization with this info:

Preempt standard questions in this communication (“how do I get involved/participate”, for example). This is a great time to head off “why wasn’t I consulted” with your list of participant characteristics, underscoring that the WG participants each represent a section of the broader organization (rather than every individual in the organization getting a separate vote).

Each week you have the working group meeting, send another update on what happened, what the next steps are, and actionable things that are relevant to them. Once the whole working group has shipped something big, communicate that in multiple mediums: All Hands meeting, an email, etc. Beforehand, send your managers/leaders a list of talking points so they know it’s coming, and so they can have a shared message about it as they field questions.

Be sure to read how to facilitate a working group meeting next!

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Using Workgroups in Computer Networking

Understand the difference between domains, homegroups, and workgroups.

In computer networking, a workgroup is a collection of computers on a local area network (LAN) that share common resources and responsibilities. The term is most commonly associated with Microsoft Windows workgroups but also applies to other environments. Windows workgroups can be found in homes, schools, and small businesses. However, while all three are similar, they don't function in the exact same way as domains and HomeGroups .

Workgroups in Microsoft Windows

Microsoft Windows workgroups organize PCs as peer-to-peer local networks that facilitate easier sharing of files, internet access, printers, and other local network resources.

Each computer that's a member of the group can access the same resources being shared by the others, and in turn, can share its own resources if configured to do so.

Joining a workgroup requires all participants to use a matching name . All Windows 10 computers are automatically assigned to a default group named WORKGROUP (or MSHOME in Windows XP ).

Admin users can change the workgroup name from the Control Panel . Use the System applet to find the Change button in the Computer Name tab. Workgroup names are managed separately from computer names.

To access shared resources on other PCs within its group, use the name of the workgroup that computer belongs to plus the username and password of an account on the remote computer.

Windows workgroups can contain many computers but work best with 15 computers or less. As the number of computers increases, a workgroup LAN becomes difficult to administer and should be re-organized into multiple networks or set up as a client-server network .

Windows Workgroups vs HomeGroups and Domains

Windows domains support client-server local networks. A specially configured computer called the Domain Controller running a Windows Server operating system serves as a central server for all clients.

Windows Domains

Windows domains can handle more computers than workgroups due to the ability to maintain centralized resource sharing and access control. A client PC can belong either to a workgroup or to a Windows domain, but not both. Assigning a computer to the domain automatically removes it from the workgroup.

Corporate domains may include switches that network devices are plugged into in order to connect to the larger company domain.

Microsoft HomeGroup

Microsoft introduced the HomeGroup concept in Windows 7 . HomeGroups are designed to simplify the management of workgroups for administrators, particularly homeowners. Instead of requiring an administrator to manually set up shared user accounts on every PC, HomeGroup security settings can be managed through one shared login.

HomeGroup was removed from Windows 10 starting with v1803.

Additionally, HomeGroup communication is encrypted and makes it simple to share single files with other HomeGroup users.

Joining a HomeGroup does not remove a PC from its Windows workgroup; the two sharing methods co-exist. Computers running versions of Windows older than Windows 7, however, cannot be members of HomeGroups.

To find HomeGroup settings, go to Control Panel > Network and Internet > HomeGroup . Join Windows to a domain through the same process used to join a workgroup; choose the Domain option instead.

Other Computer Workgroup Technologies

The open-source software package Samba (which uses SMB technologies) allows Apple macOS, Linux , and other Unix-based systems to join existing Windows workgroups.

Apple originally developed AppleTalk to support workgroups on Macintosh computers but phased out this technology in the late 2000s in favor of newer standards like SMB.

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Work groups

A work group identifies a cross-functional team that contains a manager, a set of operators, and a work queue. You create work groups so that resources can be shared among units, divisions, or the entire organization. Even though operators and work queues belong to a unit, associating a work group with an operator allows the operator to share work with operators in other units.

Each work group contains one work queue that can be shared by operators associated with the work group. In the following example, some operators in the HR unit and Training unit are associated with the Onboarding work group and share work with other operators in the work group. Only one operator from the HR unit belongs to the Onboarding work group. An operator must be associated with at least one work group and can belong to more than one work group.

In the following example, one operator in the Accounting work group is also associated with the Onboarding work group; this allows the operator to share work with the other operators in the Onboarding work group. Associating work groups on the operator record allows businesses to manage how individuals share work without affecting the organizational hierarchy.

A work group is an organization rule but is not a level of the three-level hierarchy. The system does not constrain work group membership based on organization structure. Members of a work group may belong to different organization units, divisions, or even different organizations.

A work group instance identifies one user who is the work group manager. The system can use manager information in a work group for notification tasks and routing tasks. Work groups give managers the flexibility to assign, monitor, and report on work performed in each work group.

Managers use the Case Manager portal to access the work performed in work groups. The Case Manager portal refers to work groups as teams . The following image shows work groups displayed as Teams in the Case Manager portal.

The portal allows managers to drill down and monitor work for each team member and work queue in all the associated teams. For instance, a manager can select a member icon to open the member worklist. If the member belongs to more than one team, the manager can see the items the member is working on across all the teams. The manager can also add or delete operators and work queues in the Members and Work queues sections, respectively. In the Case Manager portal and work queues, operators are referred to as Members.

Teams can contain additional operators or Authorized managers . These members can transfer assignments. For example, if the team's manager is unavailable, an authorized operator can perform some of the manager's responsibilities. Authorized managers are not required to be part of the work group, so they are not allowed to perform approvals or complete assignments.

This Topic is available in the following Module:

Organization records

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What is a workgroup and how is it set up?

Authenticating users in a computer network..

Employees in any organization, big or small, need to log in to their computers at the start of their work day. Logging in gives them access to shared files, folders, printers, critical applications related to work, as well as the internet. Organizations need to authenticate and verify the identity of each user before they gain access to these resources—but how? The method you use to authenticate and verify users depends on the type of computer network setup in your work environment. There are two major types of network setups:

Here we will look at what a workgroup is, how to set one up, and how authentication is managed in a workgroup.

What is a Windows workgroup?

According to Techopedia, a workgroup is a peer-to-peer network setup using Microsoft Windows operating system. It’s a group of computers on a local area network that share common resources and responsibilities. You can easily create a workgroup by connecting two or more PCs without going through a separate server computer.

In a workgroup, each computer on the network is physically connected to a router or switch. Each computer that’s a member of a workgroup can access shared resources in the network, like files or printers, or share their own resources with the group. While a workgroup is a group of computers that are connected to a network, it’s not the same as a network. You can connect a computer to your network without making it a member of a specific workgroup. You can even have multiple workgroups in the same network.

How does a workgroup in a small office or home office work?

Let’s take an example of a small three-person office. John, Amy, and Mark are this small office’s three employees. Every computer on this network will have its own database of usernames and passwords.

Essentially, a workgroup is “every man for themselves,” and there is no central control. Every PC in a workgroup is a server and a client at the same time. A PC will act as a client when it seeks to access a resource in another PC. The PC which needs to provide the access to its resources will act as a server during the process of authentication and authorization.

For instance, if Amy wants to use Mark’s computer, her username and password need to be created on Mark’s computer. And if Mark wants to use Amy’s computer, his username and password need to be created on her computer. If both Amy and Mark want to use John’s computer, both of their usernames and passwords need to be created on John’s computer.

How to set up a Windows 10 workgroup?

Once you’ve set up your network in your small office, you can follow the steps below to connect all your devices to a single Windows workgroup:

How do I share files and folders in a workgroup?

Now that you’ve set up a workgroup for your small office, let’s talk about how to share files and folders among different users in a Windows 10 workgroup. Let’s assume that you want to share the My Games folder under Documents.

Follow the steps below to share this folder:

Workgroup challenges for large organizations and the need for Active Directory.

Workgroups are not suitable for larger work environments for two main reasons:

Workgroups are great for smaller networks, but they aren’t efficient for larger ones. For large networks, it’s vital to keep all the usernames and passwords in sync with each other. To do this, you need a centralized database that manages all usernames and passwords, called Active Directory. Note: A client PC cannot belong to a workgroup and a domain at the same time. If a client joins a domain, its workgroup membership will be automatically removed. The reverse is also true.

Workgroup vs domain

Workgroups are great for small office networks with 15 or less computers. However, they aren’t ideal for larger companies with hundreds or thousands of users, as it will become difficult to access files and folders of one computer with another computer. Simply put, AD workgroups are fine for small offices, but they are not efficient in scaling to big organizations.

So, for big environments, we need to set up a client-server network environment. In Windows, this is achieved by setting up domains. The domain set up ensures better security as we can give varying degrees of permissions for different users or groups of users. Furthermore, we can deploy company-wide policies for easier administration in a domain than a workgroup.

How to change workgroup in Windows 10?

To change a workgroup in Windows 10 and make your computer a part of another workgroup, you can follow these steps:

You computer should now be part of the new workgroup.

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How To Set Up And Join A Workgroup In Windows 10

This tutorial was written by Tom's Hardware Community member JamieKavanagh . You can find a list of all their tutorials here.

Workgroups are similar to Homegroups in that they are how Windows organizes resources and allows access to each on an internal network. Windows 10 creates a Workgroup by default when installed, but occasionally you may need to change it. So if you would like to set up and join a Workgroup in Windows 10, this tutorial is for you.

A Workgroup can share files, network storage, printers and any connected resource. Despite its name, a Workgroup isn’t just for work. It can be for anything you like.

Set Up And Join A Workgroup In Windows 10

As mentioned, Windows 10 automatically sets up a default Workgroup when it installs so this step is already taken care of for you.

1. Navigate to Control Panel, System and Security and System to access your computer details. 2. Find Workgroup and select Change settings. 3. Select Change next to ‘To rename this computer or change its domain…’. 4. Type in the name of the Workgroup you want to join and click OK. 5. Reboot your computer for the changes to take effect. 6. Navigate to Control Panel, Network and Internet and View network computers and devices to see other machines within that Workgroup.

If you typed the Workgroup name correctly, you should now be a member of that Workgroup. Depending on how you have it set up, you may or may not be prompted for a password. Enter the Workgroup password to access.

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Difference between Domain and Workgroup

1. Domain : Domain is a client/server network where user can login from any device of the office. Also known as Remote login. It has a centralized administration and all devices can be managed from a centralized device. It prefers a centralized storage and all the users data is stored at a centralized storage device which can be NAS or SAN.

2. Workgroup : Workgroup is a peer to peer windows computer network, where users can use his login credentials only on his or her system and not others. It holds an distributed administration wherein each user can manage his machine independently. Most storage is distributed. Each device has its own dedicated storage.

Difference between Domain and Workgroup :

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What does workgroup mean, techopedia explains workgroup.

A workgroup is a peer-to-peer network using Microsoft software. A workgroup allows all participating and connected systems to access shared resources such as files, system resources and printers.

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Advancing equity

The purpose of the advancing equity workgroup is to develop and implement best practices that advance equity in educator preparation programs. The work of this group is focused on practices that center racial equity and community engagement, in order to ultimately diversify their candidates and produce more culturally responsive educators.

CCDEI+ technical advisory workgroup

The technical advisory group will convene to recommend competencies for the new CCDEI standards and will develop a rubric to assess quality professional learning offerings.

Computer science specialty endorsement

The computer science specialty endorsement workgroup will develop the essential learnings for the elementary and secondary computer science specialty endorsements.

Educational interpreters for the deaf

PESB is convening a focus group to review state policy on educational interpreters for the deaf .

Interveners for the DeafBlind

PESB is convening a focus group to explore state credentialing policy on interveners for the DeafBlind . This focus group resulted from the credentialing for educators of the deaf and blind workgroups, which were convened in 2020.

An intervener helps a student with DeafBlindness gain access to environmental information and facilitates communication.

Educator professional growth

The educator professional growth workgroup will review policy and program options for high quality professional growth throughout an educator’s career, including engagement and retention of in-service educators, standards-based benchmarks, structured options for career-long growth and educator leadership, as well as technical changes in policy resulting from optional second tier licensure.

Professional educator collaborative

The professional educator collaborative will make recommendations on how to strengthen and improve state policies, programs, and pathways that lead to highly effective educators at each level of the public school system.

Don’t see the committee you’re looking for?

Completed workgroups and their recommendations can be found in the innovation archive .

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[email protected] [email protected]

(360) 725-6275

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ACIP Work Groups

ACIP uses subgroups of the Committee, known as Work Groups, to review relevant published and unpublished data and develop recommendation options for presentation to the ACIP. The goal of ACIP Work Groups is to increase the effectiveness of ACIP.

ACIP Work Groups are responsible for collection, analysis, and preparation of information for presentation, discussion, deliberation, and vote by the ACIP in an open public forum. Work Groups review specific topics in detail and clarify issues in a way that helps ACIP voting members make informed and efficient decisions, with the best and most current information available.

Three Work Groups—the Combined Child/Adolescent and Adult Immunization Schedules, General Best Practices, and Influenza Vaccines Work Groups—are permanent. The remaining Work Groups are task oriented. These task-oriented Work Groups are developed in response to specific needs and are disbanded when the task at hand has been completed.

The following Work Groups are currently active (click on the name of each Work Group for more information): (Updated 11/29/2022)

Combined Child/Adolescent and Adult Immunization Schedules

General Best Practices

Influenza vaccines, chikungunya vaccines, covid-19 vaccines, covid-19 vaccines safety technical work group (vast), dengue vaccine, meningococcal vaccines, mpox vaccines, pneumococcal vaccines, polio vaccines, respiratory syncytial virus vaccines – pediatric/maternal, respiratory syncytial virus vaccines – adult, combined child/adolescent and adult immunization schedule.

1600 Clifton Road, N.E., Mailstop A27 Atlanta, GA 30329-4027 [email protected]

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IMAGES

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What is a Workgroup?
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Workgroup stock photo. Image of colleagues, meeting, chatting

VIDEO

الفرق بين Work Group & Ms home & Domain
Group work
August 25 Universal Health Care Work Group meeting
SFU -- Computing Science Lecturer talks about group work
रेल लाइन कैसे जोड़ते है ! रेलपटडी कैसे बनती हैं ! Trackman Work ! Group D Work !
Psilocybin Workgroup Meeting #4

COMMENTS

Work group Definition & Meaning
work group noun variants or workgroup plural work groups or workgroups : a group of people who work together: such as a : an organized group of coworkers within a business or other organization Thousands of unpaid amateurs joined him and then eventually organized into work groups. Mattathias Schwartz, New Yorker, 28 Nov. 2011
WORKGROUP
workgroup noun [ C ] (also work group) uk / ˈwɜːkɡruːp / us WORKPLACE a group of people who work together on a particular piece of work: She agreed to head the workgroup that will come up with new rules. Want to learn more? Improve your vocabulary with English Vocabulary in Use from Cambridge.
Work Groups: What They Are and Tips for Managing Them
What are work groups? Work groups are a collection of people within a workplace who collaborate to achieve specific goals, tasks or projects. Some work groups last for a few months, while others stay together for many years. The purpose of these groups is for employees to collaborate and participate in individual and collective work.
The Windows 10 workgroup and how to change it
Workgroups are small peer-to-peer local area networks, where each computer has its own set of rules and settings, managed by the administrator of that device, and a unique computer name in that workgroup. To easily access another computer from the same network and share resources with it, both computers must be part of the same workgroup.
How to Organize a Working Group
Site • Book • Blog • Newsletter How to Organize a Working Group. Originally posted Mar 25, 2018 I've been running a lot of working groups as part of my consulting practice, leveling up product and engineering organizations. "Working groups" is a hand-wavy term that can mean a lot of things; I use this term to describe a small group of people who come together with a common goal ...
Using Workgroups in Computer Networking
In computer networking, a workgroup is a collection of computers on a local area network (LAN) that share common resources and responsibilities. The term is most commonly associated with Microsoft Windows workgroups but also applies to other environments. Windows workgroups can be found in homes, schools, and small businesses.
How do I find and change my Windows 10 WORKGROUP?
To configure Workgroup, press Windows key + I then go to System > About. In the About section, click the Advanced system settings. In the System Properties window, go to the Computer Name tab then click the Change button. Best regards, Van Van S. 5 people found this reply helpful · Was this reply helpful? Yes No
Change Workgroup in Windows 10
A workgroup is a group of PCs that are connected to a home or small office network and share resources, such as printers and files. When you set up a network, Windows automatically creates a workgroup and gives it a name. All PCs are peers; no PC has control over another PC. Each PC has a set of user accounts.
Employee Workforce Groups
Employee Workforce Groups - Human Resources | UAB Workforce Assignments A complex academic, research and health care organization like UAB demands a workforce with a diverse range of functions and responsibilities. Often decisions must be made and communicated that affect entities on campus differently.
Work groups
Work groups Work groups A work group identifies a cross-functional team that contains a manager, a set of operators, and a work queue. You create work groups so that resources can be shared among units, divisions, or the entire organization.
What is a workgroup and how is it set up?
According to Techopedia, a workgroup is a peer-to-peer network setup using Microsoft Windows operating system. It's a group of computers on a local area network that share common resources and responsibilities. You can easily create a workgroup by connecting two or more PCs without going through a separate server computer.
How To Set Up And Join A Workgroup In Windows 10
A Workgroup can share files, network storage, printers and any connected resource. Despite its name, a Workgroup isn't just for work. It can be for anything you like. Set Up And Join A...
Difference between Domain and Workgroup
2. Workgroup : Workgroup is a peer to peer windows computer network, where users can use his login credentials only on his or her system and not others. It holds an distributed administration wherein each user can manage his machine independently. Most storage is distributed. Each device has its own dedicated storage.
How To
A Workgroup can share files, network storage, printers and any connected resource. Despite its name, a Workgroup isn't just for work. It can be for anything you like. Set up and join a...
WORKGROUP
workgroup noun [ C ] (also work group) uk / ˈwɜːkɡruːp / us WORKPLACE a group of people who work together on a particular piece of work: She agreed to head the workgroup that will come up with new rules. Want to learn more? Improve your vocabulary with English Vocabulary in Use from Cambridge.
Working group Definition & Meaning
working group: [noun] a group of people who investigate a particular problem and suggest ways of dealing with it.
Group work Definition & Meaning
group work: [noun] a technique within the field of social work wherein various groups (as educational and recreational) are guided by an agency leader to more effective personal adjustment and community participation.
What is a Workgroup?
What Does Workgroup Mean? A workgroup is a peer-to-peer network using Microsoft software. A workgroup allows all participating and connected systems to access shared resources such as files, system resources and printers. Advertisement Techopedia Explains Workgroup Advantages of a workgroup :
Workgroup (computer networking)
Workgroup (computer networking) In computer networking a work group is collection of computers connected on a LAN that share the common resources and responsibilities. Workgroup is Microsoft 's term for a peer-to-peer local area network. Computers running Microsoft operating systems in the same work group may share files, printers, or Internet ...
Workgroup
Workgroup may refer to: Courtroom Workgroup, an informal arrangement between a criminal prosecutor, criminal defense attorney, and the judicial officer. Workgroup (computer networking), a peer-to-peer computer network. Working group, a group of people working together toward a common goal. Work Group, American record label.
Workgroups
The purpose of the advancing equity workgroup is to develop and implement best practices that advance equity in educator preparation programs. The work of this group is focused on practices that center racial equity and community engagement, in order to ultimately diversify their candidates and produce more culturally responsive educators.
ACIP Work Groups
Work Group Purpose: Respiratory syncytial virus (RSV) is a major cause of lower respiratory illness, particularly among infants and children and among older adults and adults with chronic medical conditions. RSV vaccine development has progressed in the past decade with over 40 candidate vaccines currently in development. Target populations for ...
Workgroup
Define workgroup. workgroup synonyms, workgroup pronunciation, workgroup translation, English dictionary definition of workgroup. n 1. a group of people who work together 2. a collection of networked computers 3. a collection of networked computers Collins English Dictionary - Complete...